Print a Dispatch Service Driver Settlement Report

Before You Use This Article

• Access needed: Dispatch service setup in Load Manager, including dispatch-service fees or carrier-customer workflows.
• Best starting path: Start from Dispatch Services.
• If this is not your setup: If you broker freight under your own authority, use Freight Brokers. If you run trucks for your own company, use Carriers, Owner-Operators, and Trucking Companies.

Use the Driver Settlement report when your dispatch service needs to review driver or carrier pay for completed work before marking those amounts paid. This article applies to companies that dispatch for carriers accounts. Freight Broker accounts usually use carrier rate confirmations, and companies that run trucks accounts may use driver settlement workflows with the Driver tab.

Before You Start

• The load must have the correct carrier or driver assigned.
• The carrier or driver pay should be entered on the load before you run the report.
• If you use payment advances, reimbursements, deductions, or accessorial pay, review the Commodities and Accessorials table on the load before printing the report.
• If your company uses a specific paid status or report status range, confirm that setup with your admin before marking reports paid.

Open the Report

1. Go to Reports.
2. Open the driver or settlement report used by your dispatch-service workflow.
3. Select the carrier or driver when you only want to print one settlement.
4. Choose the load status, status range, delivery date, invoice date, office, or history filters your team uses.
5. Run the report.

Review the Settlement

The report groups pay by carrier or driver. Depending on your report options, it may show each load separately or show a summarized settlement view.

• Load Pay: The load-level carrier or driver pay, including flat rate and mileage-based pay.
• Loaded Miles and DH Miles: Mileage values used for the settlement line.
• Reimbursements and Accessorials: Additional pay items from the load's commodity/accessorial rows.
• Payment Advances: Advance rows reduce the amount due on the settlement.
• Carrier or Driver Expenses: Additional unpaid expense rows can appear when they are tied to the driver or carrier profile.
• Total Pay: The final amount due after the report applies load pay, accessorials, reimbursements, advances, and deductions.

Print or Save the Report

1. Review the settlement totals before marking anything paid.
2. Use the PDF controls in your browser to print or save the report.
3. If your workflow requires sending the settlement by email, confirm the recipient and attachment before sending.

Mark the Settlement Paid

If your company uses the paid-date workflow, only mark a settlement paid after you have reviewed the report and confirmed the payment is ready to record. Marking a settlement paid records the driver paid date for the selected load or carrier/driver settlement items.

1. Run the report with the correct filters.
2. Review the final totals.
3. Enter the paid date if your workflow uses that option.
4. Confirm the settlement is paid.

Troubleshooting

• No Record Found: Check the load status, paid-history setting, delivery date or invoice date filter, and selected carrier or driver.
• A load is missing: Open the load and confirm the carrier or driver, delivery date, status, and pay fields.
• An accessorial is missing: Review the load's Commodities and Accessorials table and confirm the carrier or driver charge is entered.
• An amount is reducing the total: Check whether the row is a payment advance, deduction, or negative carrier/driver charge.

Related Articles

• Load Screen Overview
• Show a Partial Customer Payment on an Invoice or Quote
• How to Dispatch a Load: Beginner Workflow