Use the Driver Settlement report when your dispatch service needs to review driver or carrier pay for completed work before marking those amounts paid. This article applies to Dispatch Service TMS accounts. Freight Broker accounts usually use carrier rate confirmations, and Carrier or Trucking TMS accounts may use driver settlement workflows with the Driver tab.

Before you run the report, the load must have the correct carrier or driver assigned and the carrier or driver pay entered. If you use payment advances, reimbursements, deductions, or accessorial pay, review the Commodities and Accessorials table on the load first. If your company uses a specific paid status or report status range, confirm that setup with your admin before marking reports paid.

Open the Report

1. Go to Reports and open the driver or settlement report used by your dispatch-service workflow.
2. Select the carrier or driver if you only want to print one settlement.
3. Choose the load status, status range, delivery date, invoice date, office, or history filters your team uses.
4. Run the report.

Review the Settlement

The report groups pay by carrier or driver, and may show each load separately or a summarized view.

• Load Pay: Load-level carrier or driver pay, including flat rate and mileage-based pay.
• Loaded Miles and DH Miles: Mileage values used for the settlement line.
• Reimbursements and Accessorials: Additional pay items from the load's commodity/accessorial rows.
• Payment Advances: Advance rows reduce the amount due.
• Carrier or Driver Expenses: Additional unpaid expense rows tied to the driver or carrier profile.
• Total Pay: The final amount due after load pay, accessorials, reimbursements, advances, and deductions.

Print or Save the Report

Review the totals before marking anything paid. Use the PDF controls in your browser to print or save the report. If you send the settlement by email, confirm the recipient and attachment first.

Mark the Settlement Paid

If your company uses the paid-date workflow, only mark a settlement paid after you have reviewed the report and confirmed the payment is ready to record. This records the driver paid date for the selected load or carrier/driver settlement items.

1. Run the report with the correct filters and review the final totals.
2. Enter the paid date if your workflow uses that option.
3. Confirm the settlement is paid.

Troubleshooting

• No Record Found: Check the load status, paid-history setting, delivery date or invoice date filter, and selected carrier or driver.
• A load is missing: Open the load and confirm the carrier or driver, delivery date, status, and pay fields.
• An accessorial is missing: Confirm the carrier or driver charge is entered in the load's Commodities and Accessorials table.
• An amount is reducing the total: Check whether the row is a payment advance, deduction, or negative carrier/driver charge.

Related Articles

• Load Screen Overview
• Show a Partial Customer Payment on an Invoice or Quote